Marketing Admin & Event Coordinator

We are seeking a highly organized and detail-oriented Marketing Admin & Events Coordinator to join our team. This role is responsible for supporting the marketing and business development teams with day-to-day administrative tasks, event planning, campaign coordination, and data management to ensure smooth execution of marketing initiatives. The Marketing Administrator will serve as a central point of contact for internal teams, vendors, and external partners to help drive efficiency and consistency across all marketing activities. The position requires a creative thinker who can effectively manage multiple projects simultaneously, demonstrates exceptional negotiation and communication skills, is personable and approachable, easily forms positive relationships – team player is a must!

Key Responsibilities

• Provide administrative support to the marketing and business development teams, to schedule industry, nonprofit and internal events, including company leased suite(s) and entertainment venues.
• Works with business development and the sales team to fill the Honda Center suite with key clients and stakeholders. Maintains the scheduling spreadsheet, F&B orders, and coordinates all pre and post-event follow-up.
• Responsible for administrating the relationship and deadlines associated with trade, industry, and vendor-sponsored events and activities; calendaring attendance by the sales team with support from the marketing team.
• Coordinate/order collateral and apparel for events
• Calendar and coordinate Cause marketing related events
• Post event reporting and follow up
• Preparing reports, and managing project timelines.
• Assist in the coordination and execution of marketing campaigns, events, and promotional activities.
• Maintain marketing databases, contact lists, and CRM records
• Help track campaign performance and prepare performance reports and dashboards.
• Assist with vendor and agency communications, purchase orders, and tracking invoices
• Monitor and maintain inventory of marketing materials and promotional items.
• Conduct basic market research and competitor analysis as needed.
• Must possess strong organizational, follow-through, and deadline management skills; be able to anticipate details; work quickly in a constantly changing environment
• Must be proficient in Microsoft Office, and diligent in managing calendars for several employees
• Must have strong writing skills
• Must thrive in an environment with constant change, that is high energy and visionary
• Must enjoy high energy, fun, wacky marketing…Antis has a LOUD brand and we push out a LOT of content
• HOA industry experience is a plus

Education and/or Experience:

• 5+ years of administrative, marketing, or project coordination experience preferred.
• Excellent verbal and written communication skills. Bi-lingual (Spanish) is desirable but not required
• Proficiency with computers and software that include MS Word, Excel, PowerPoint, Outlook, Salesforce, OneNote, and MailChimp
• Ability to work with communication tools including modern office technology, printers, copiers, and other related office machinery

Desired Competencies

• Ability to manage multiple priorities in a constantly changing, high demand environment
• Must be highly effective at managing time, meeting deadlines, self-directed scheduling, and prioritization of tasks
• Demonstrates quality work and attention to detail, ability to follow instructions, and willingness to ask questions
• Ability to communicate effectively and use good communication and interpersonal relations skills
• Must be highly skilled at working seamlessly with a team with a solid understanding of roles, leading or supporting projects and initiatives, problem solving mindset, pitching in (no job too small), and a desire to help both internal and external customers

Supervisory Responsibility:

• N/A

Technology Skills:

• Modern smart telephone use
• Proficiency with computers and software that include MS Word, Excel, PowerPoint, Outlook, OneNote, Salesforce, and Mailchimp
• Ability to work with modern office technology and communication tools including printers, copiers, and other related office machinery

Language Skills:

• Must be able to speak, read and write English proficiently

Physical Requirements: 

• Physical ability to lift and/or move items weighing approximately 50 lbs.
• Ability to stand for long periods of time at events and trade shows